Agents, property managers and board of directors all have an ethical duty to withhold sensitive information regarding residents. If a mortgager or prospective buyer inquires information regarding a sale, the community documents, (should be passed on by the seller), rules and regulations, updated common question and answer sheet and sales application should be made available. All other official records are made available after written request signed by the seller or unit owner. Administrate and office fees are customary, but not to exceed $150 plus reasonable photocopy costs. Also, attorney fees may be applied in connection with special inquiries. Subdivision records such as maps are obtainable in the local County office and not required by the association.
The following is privilege information by the board of directors and should not be made accessible to members or parcel owners:
Records protected by client-lawyer confidential laws.
Lease/sales applications and any attachments that are in conjunction with board approval.
Employee records such as employment application, disciplinary actions made by the association, health/medical, insurance and personnel records.
Medical records of parcel owners or community residents.
For more fun facts see, “Directors & Officers is a Thankless Job”. To review supporting information, click here. (more…)